4 часа назад
Senior Administrative Assistant
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Senior Administrative Assistant (Operations Administration): Supporting a regional Operations office through complex calendar management, meeting coordination, document preparation, records management, travel arrangements, and project tracking with an accent on confidential information handling, reporting, and cross-functional coordination. Focus on organizing management and client meetings, consolidating operational reports, coordinating Canada travel, and maintaining technical and archival records.
Location: Sturgeon County, Canada
Company
delivers integrated storage and asset-management solutions through its Storage Solutions and Asset Solutions business units.
What you will do
- Support the Operations team in a regional Operations office and coordinate with operations leaders, project managers, clients, contractors, suppliers, and administrative personnel.
- Manage complex calendars, schedules, meetings, conference calls, offsite meetings, customer visits, and special events.
- Prepare, proofread, distribute, and maintain correspondence, forms, reports, presentations, meeting minutes, and action items.
- Organize technical files and coordinate Canadian archival records in electronic and paper formats.
- Work with department managers and Finance to consolidate budgets, workload forecasts, personnel reports, and other operational reporting.
- Coordinate Canada travel, prepare expense reports, track assigned projects, and provide reception and site-administration support.
Requirements
- Post-secondary diploma or degree in business, technical, or liberal arts.
- 10+ years of relevant experience.
- Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Experience with calendar management, video conferencing tools, and database systems.
- Excellent writing, editing, proofreading, communication, organization, analytical, and time-management skills.
- Professional handling of sensitive and confidential information, with the ability to anticipate business needs and coordinate project progress.
Culture & Benefits
- Individual Contributor role reporting directly to the Director of Operations.
- Collaboration with Canada Operations and Management and regional and international offices.
- Opportunity to support technical operations, project management, client meetings, and site administration.
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