Workplace Experience Coordinator

Location: Paris, France; in-office five days per week

Company

hirify.global is a customer engagement SaaS platform that helps brands create personalized experiences across communication channels using automation and AI-powered decisioning.

What you will do

• Support the Paris office relocation project, including transition planning and office setup.
• Manage daily workplace operations, including food and beverage programs, supplies, mail, packages, service tickets, and office upkeep.
• Coordinate local events, employee engagement programs, holiday celebrations, mixers, and ERG activities.
• Lead new-hire office orientations and workplace tours while supporting occupancy and desk management.
• Manage vendors, building-management relationships, maintenance, repairs, quotations, contracts, purchasing, invoices, and office budget tracking.
• Support global workplace programs and health and safety compliance, including inspections, documentation, and incident follow-up.

Requirements

• 1–2 years of experience in a workplace role; customer service or operations experience is beneficial.
• Ability to work onsite Monday to Friday on a full-time, in-office schedule.
• Experience in administration, vendor management, and working with building management.
• Ability to manage competing priorities in a fast-paced, rapidly growing organization.
• Strong communication, cross-functional relationship-building, initiative, judgment, and problem-solving skills.
• Ability to stand, bend, squat, and lift up to 25–30 pounds; familiarity with Mac computers and GSuite.

Nice to have

• Experience coordinating office moves.
• Experience working with a remote manager.

Culture & Benefits

• Collaborative, transparent, inclusive, and action-oriented culture.
• Competitive compensation that may include equity.
• Retirement and employee stock purchase plans, flexible paid time off, and comprehensive medical, dental, vision, life, and disability benefits.
• Fertility benefits, equal paid parental leave, professional development, career pathing, learning platforms, and an annual learning stipend.
• Curated in-office experiences, employee resource groups, volunteer opportunities, and donation matching.

Hiring process

• Recruitment may include AI-assisted application screening, interview scheduling, recording, and interview-note summaries.
• Recruiting teams remain responsible for hiring decisions; candidates may have rights to request information, opt out, or request a manual review depending on location.