1 час назад
Receptionist & Workplace Services Administrator
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Receptionist & Workplace Services Administrator (Facilities and Workplace Operations): Managing the daily operation, safety, maintenance, and employee support services of the London office with an accent on contractor coordination, workplace systems, and operational administration. Focus on troubleshooting building services, coordinating preventative maintenance, managing office access and workspace changes, and supporting health and safety compliance.
Location: London, United Kingdom
Company
is a proprietary trading firm using trading, technology, and research expertise to improve liquidity across global listed derivatives.
What you will do
- Manage daily Workplace Services operations, monitor requests, conduct office inspections, and maintain accurate desk, locker, stockroom, and access records.
- Coordinate reactive maintenance, planned preventative maintenance, contractor visits, permits, job reports, repairs, and supplier access.
- Support onboarding, offboarding, desk moves, workspace reconfiguration, powerdowns, weekend works, workplace events, catering, and meeting room setups.
- Monitor health and safety requirements, including floor inspections, first aid supplies, risk assessments, fire evacuation communications, and tenancy meetings.
- Process supplier invoices, receipts, purchase orders, credit card expenses, contract documentation, and renewal tracking.
- Provide reception cover during breaks and annual leave, greet visitors, and support meeting room needs.
Requirements
- 2–3 years of experience in facilities, workplace operations, or building services.
- Intermediate to advanced Excel skills and confidence using AI tools for reporting, documentation, automation, and operational efficiency.
- Understanding of Building Management Systems and workplace systems, with mechanical or engineering aptitude for basic M&E troubleshooting.
- Knowledge of health and safety compliance, including risk assessments and fire safety.
- Experience coordinating contractors, preventative maintenance schedules, cleaning and catering staff, suppliers, and building management.
- Strong organisation, communication, attention to detail, and ability to manage multiple priorities.
Nice to have
- IOSH or NEBOSH certification.
- First Aid or Fire Marshal certification.
- BMS or building services training.
- Knowledge of lifts, HVAC, electrical systems, fire panels, and access control.
Culture & Benefits
- Technology is central to the firm's success.
- Fast-growing global firm with opportunities to make a significant impact.
- Friendly, informal, and rewarding working environment.
- Startup-like growth potential without the associated risks.
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