Executive Assistant

Location: Belgrade, Serbia; occasional travel across EMEA and schedule flexibility after regular office hours may be required.

Company

Databricks provides a unified Data + AI Platform used by organizations worldwide to build and scale data and AI applications, analytics, and agents.

What you will do

• Support two to three Sales Executives across EMEA and help them scale their impact.
• Manage complex, multi-time-zone calendars, prioritize meetings, anticipate conflicts, and ensure alignment with business priorities.
• Plan and coordinate executive travel, team offsites, large-scale meetings, and high-visibility events within policy and budget.
• Coordinate high-volume interviews for Sales hiring and serve as the primary point of contact for meeting and event requests.
• Support customer briefings, meetings, follow-ups, executive agendas, and briefing materials as a customer-facing liaison.
• Manage records, expenses, contracts, confidential information, and process improvement projects while collaborating with EAs, Sales leaders, and other stakeholders.

Requirements

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Experience supporting Sales or another customer-facing organization.
• Advanced Gmail and Google Calendar skills, including support for multiple executives across time zones.
• Exceptional organization, time management, prioritization, judgment, and decision-making skills in ambiguous or high-stakes situations.
• C1 English proficiency required, with strong communication and relationship management skills for working with C-level executive assistants and external customers.
• Experience coordinating large-scale meetings, events, travel logistics, budgets, vendors, and high-volume interview scheduling.

Nice to have

• Experience in a global technology or software organization.
• Experience learning new tools and systems such as AI.
• Experience proactively identifying and driving process improvements.

Culture & Benefits

• Comprehensive regional benefits and perks for employees.
• Inclusive workplace committed to equal employment opportunity and diversity.
• Global organization with more than 30 offices and customers worldwide.
• Occasional travel and flexibility to support executive needs outside regular office hours.