Divisional Operations Assistant

Location: Rochester, New York, United States; on-site

Salary: $55,000–$75,000 per year

Company

hirify.global provides engineering services, including work within the Buildings Engineering division.

What you will do

• Monitor and support divisional financial performance and individual project performance.
• Assist with project administration and coordinate with Accounting, Operations, and other administrative teams.
• Prepare monthly reports, correspondence, presentations, and other materials for leadership.
• Schedule meetings and organize events for division leadership and staff.
• Maintain financial, employee, and client records.
• Resolve operational issues independently and provide general administrative support.

Requirements

• Bachelor’s degree in Business Administration or equivalent experience preferred.
• At least 2 years of experience in a similar or related position.
• Strong Microsoft Word and Excel skills, including complex spreadsheets, pivot tables, charts, and graphs.
• Ability to create presentations in Microsoft PowerPoint.
• Independent working style with strong prioritization, follow-up, anticipation, and attention-to-detail skills.
• Strong written and verbal communication and interpersonal skills; proofreading accuracy is essential.

Culture & Benefits

• Flexible work schedule and full-time, 40-hour workweek.
• Health and dental insurance, paid time off, and paid parental leave.
• 401(k) plan with employer match, profit sharing, and year-end incentive pay.
• Short- and long-term disability coverage, wellness programs, and fitness reimbursement.
• Leadership development, tuition reimbursement, referral bonuses, and team-building and community service events.
• Commitment to diversity, equity, and inclusion.