Administrative Assistant

Location: Hybrid, Dahlgren, Virginia. Must live within commuting distance of Dahlgren and be able to come into the office approximately 1–2 days per week as needed; occasional travel to NSWCDD is required for onboarding and team coordination.

Salary: $28.00 per hour.

Company

hirify.global Mission Optimization provides administrative support services for federal projects and supports Alaska Native Corporation shareholder communities.

What you will do

• Coordinate onboarding and offboarding paperwork, checklists, personnel records, contact lists, and access documentation.
• Support program managers with monthly deliverables, status reports, meeting minutes, training logs, equipment inventories, and program updates.
• Maintain project schedules, milestone trackers, deadline logs, labor-hour records, telework, PTO, and leave tracking.
• Schedule meetings, distribute agendas, record notes, track attendance, route correspondence, and follow up on action items.
• Maintain electronic and hard-copy project files, shared-drive documentation, financial tracking records, and records-management logs.
• Track government-furnished equipment, personnel training records, mandatory training completion, and other operational requirements.

Requirements

• Must be a U.S. Citizen and hold a current Interim Secret or higher clearance; an active DoD Secret clearance is preferred.
• Associate’s degree or at least three years of related administrative or program support experience.
• Strong organizational skills, attention to detail, independence, dependability, and collaboration in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to work across multiple tasks and systems with minimal supervision.

Culture & Benefits

• Regular full-time and part-time employees receive paid time off.
• Benefits include medical, dental, vision, life insurance, and 401(k).
• Additional voluntary benefits, competitive pay, growth opportunities, and retirement options are available.
• Work is performed in a challenging and supportive environment focused on innovation and diversity.