Executive Assistant, R&D

Location: Belgrade, Serbia; based in the Databricks office with daily in-office work when the primary executive is in Belgrade. The role requires occasional evening schedule flexibility for US-based meetings, typically 1–2 evenings per week, and occasional travel across EMEA.

Company

Databricks provides a unified Data and AI Platform used by organizations worldwide to build and scale data, AI, analytics, and agent applications.

What you will do

• Support an Engineering VP in Belgrade and at least one additional R&D leader as a strategic, multi-executive partner.
• Manage complex calendars across multiple time zones, coordinate cross-functional scheduling, and resolve competing priorities.
• Support engineering planning cycles, quarterly business reviews, leadership forums, and cross-team meetings.
• Own expense, travel, meeting, event, vendor, and interview-scheduling processes from planning through completion.
• Prepare agendas, briefing materials, meeting records, action-item tracking, and follow-up documentation.
• Partner with Belgrade site operations and other executive assistants while handling confidential information with discretion.

Requirements

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Advanced Gmail and Google Calendar skills with experience supporting multiple executives across time zones.
• Strong judgment, prioritization, communication, relationship-management, and conflict-resolution skills.
• C1 English proficiency required, including communication with C-level executive assistants and external stakeholders.
• Experience planning meetings, events, travel logistics, budgets, vendors, and high-volume interview scheduling.
• Ability to work independently during limited US overlap windows and adjust schedules for critical meetings.

Nice to have

• Bachelor’s degree in Business Administration, HR, Marketing, Education, or a related field.
• Experience supporting Engineering, R&D, or Product leaders.
• Interest in AI tools, workflow automation, and process improvement.

Culture & Benefits

• Five-day in-office schedule for the R&D organization.
• Collaboration with R&D stakeholders and executive assistants across the organization.
• Occasional EMEA team offsites and regional executive-assistant collaboration.
• Comprehensive regional benefits and employee perks.
• Inclusive workplace committed to equal employment opportunity.