Administrative Assistant

Location: Foster City, California, United States; hybrid schedule with 3 days per week in person and 2 days working from home. Working hours are 8am–5pm.

Salary: $50,000–$54,750 per year.

Company

hirify.global is a management consulting and technology firm that combines data, science, technology, and human ingenuity to develop solutions and technology products for clients.

What you will do

• Coordinate domestic and international travel, itineraries, visa logistics, calendars, appointments, and meetings.
• Process expense reports according to firm policies and compliance guidelines.
• Support internal and external meeting logistics, including venues, catering, setup, agendas, minutes, materials, and hotel accommodations.
• Prepare documents for client proposals and presentations, including contract tracking and meeting materials.
• Maintain client relationship databases, organizational charts, filing systems, and contact information.
• Support onboarding, troubleshoot routine issues, communicate policy updates, and assist with special projects.

Requirements

• High school diploma required; an undergraduate degree is preferred.
• 2–3 years of relevant Administrative or Executive Assistant experience, preferably in professional services.
• Computer fluency with Microsoft Office, Word, PowerPoint, Excel, and Outlook.
• Strong oral and written communication, professional judgment, discretion, attention to detail, dependability, and punctuality.
• Ability to work independently and with a team, follow defined procedures, manage routine tasks, and meet deadlines.
• English fluency and authorization to work in the United States without now or future employer sponsorship are required.

Nice to have

• Experience with SAP, Concur, or other expense reporting programs.
• Comfort using AI-enabled tools to improve efficiency.
• Client-first mentality and a sense of humor.

Culture & Benefits

• Cross-functional skills development, custom learning pathways, and milestone training programs.
• Internal mobility paths and career progression opportunities.
• Comprehensive rewards supporting health and well-being, financial security, time away, and professional development.
• Collaborative culture with a flexible hybrid working model combining home and on-site presence.
• Participation in group learning and developmental opportunities.

Hiring process

• Submit an online application with a full set of official or unofficial transcripts.