Contract Administrator (Construction)

Location: Westerville, Ohio, United States; in-office

Company

hirify.global is a large general contractor delivering heavy civil and industrial construction projects for private and public-sector clients, including highways, bridges, utilities, water and wastewater facilities, and marine construction.

What you will do

• Prepare bid documents and support estimators with quote solicitation, response tracking, and quote filing.
• Manage execution of new project contracts, including signatures, insurance, bonds, and required documentation.
• Maintain compliance records and assist engineers with project budgets, subcontracts, purchase orders, and ticket approvals.
• Code and route invoices, process accounting entries, and support time-entry corrections and operational administration.
• Coordinate meetings, conference calls, travel, expense reports, minutes, correspondence, and confidential documents.
• Provide office, field, visitor, event, equipment, and technical-device support for operations leadership and personnel.

Requirements

• High school diploma or equivalent experience.
• Previous administrative assistant experience.
• Strong writing, spelling, grammar, proofreading, verbal, and written communication skills.
• Microsoft Office and other business software proficiency.
• Typing speed of 50+ words per minute.
• Strong organization, prioritization, multitasking, attention to detail, punctuality, and ability to work independently and collaboratively.

Nice to have

• Experience providing executive-level support.

Culture & Benefits

• Full-time, in-office position supporting Central Ohio asphalt and concrete operations.
• Work with estimating, engineering, operations, project management, and field personnel.
• Support a company with more than 75 years of construction industry experience and over $2.8 billion in annual sales.