Administrative Manager (Education)

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada

Salary: CAD 7,158.42–10,292.25 per month

Company

hirify.global is a university focused on research, innovation, teaching, and learning.

What you will do

• Lead the department’s day-to-day administrative operations and support strategic planning with the Department Head.
• Manage the department’s $2.5 million operating and innovative fund budget, along with more than $3 million in annual faculty contract and research grants.
• Oversee financial forecasting, expenditure authorization, reconciliations, reporting, grant compliance, and the hirify.global VISA program.
• Manage staff and faculty human resources, including recruitment, appointments, performance management, employee relations, workloads, and leave administration.
• Oversee academic scheduling, workload assignments, awards procedures, departmental events, communications, and outreach initiatives.
• Manage space allocation, equipment and assets, renovation projects, workplace safety, security, and emergency response across departmental offices and laboratories.

Requirements

• Undergraduate degree in a relevant discipline.
• At least three years of experience, or an equivalent combination of education and experience.
• Experience with financial management, budgeting, human resources, records management, space planning, and operational administration.
• Ability to supervise administrative staff, exercise sound judgment, resolve conflicts, and work independently under pressure.
• Strong interpersonal, oral and written communication, analytical, decision-making, leadership, and organizational skills.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.

Nice to have

• Prior supervisory and finance management experience.
• Familiarity with hirify.global systems such as Workday, Scientia, and ISI.
• Advanced experience with Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, OneDrive, and Teams.

Culture & Benefits

• Full-time staff position with ongoing employment.
• Work within a diverse university community supporting research, teaching, and learning.
• Collaborate with faculty, staff, students, the Dean’s Office, and administrative units across campus.
• Support a collaborative and consultative work environment that values teamwork and employee development.