Executive Support Analyst

Location: Full-time onsite at the Pentagon in Arlington, Virginia; hybrid and remote schedules are not available.

Salary: $119,000–$172,000 USD per year

Company

hirify.global strengthens public institutions through independent analysis, thought leadership, and practical solutions supporting national and homeland security.

What you will do

• Support the Chief of Staff by aligning executive capabilities with operational needs and managing daily personnel task assignments.
• Coordinate security, badging, IT access, workspace provisioning, onboarding, offboarding, ethics documentation, and related personnel actions.
• Provide scheduling, calendar management, meeting coordination, correspondence, document preparation, data entry, and records management.
• Coordinate travel activities in the Defense Travel System and monitor changes requiring action.
• Manage office operations, including supplies, IT tickets, equipment tracking, mail, packages, and SharePoint updates.
• Anticipate requirements, resolve administrative and logistical bottlenecks, maintain compliant records, and support special projects.

Requirements

• Active TS/SCI security clearance required.
• At least 14 years of professional administrative support experience and a high school diploma; a relevant bachelor's degree may substitute for four years of experience.
• Experience supporting Department of War processes, including civilian, senior civilian, and military personnel onboarding and offboarding, CAC and NIPR account requests, and security clearance and ethics documentation.
• Experience developing, maintaining, and improving technical, managerial, procedural, and project documentation.
• Strong organizational, time management, interpersonal, and communication skills with the ability to manage competing priorities and work with limited oversight.
• High proficiency in Microsoft Office software and experience supporting GO/FO/SES clients or comparable senior leaders.

Nice to have

• Prior experience supporting Office of the Secretary of War clients.

Culture & Benefits

• Mission-focused work supporting public institutions and national and homeland security.
• Collaborative environment emphasizing integrity, initiative, and client focus.
• Employee benefits supporting health, financial, and overall well-being.
• Equal opportunity workplace with employment practices that do not discriminate against protected characteristics.