Administrative Support Specialist (Administrative & TQP Support) (Nuclear Security)

Location: Onsite at the Nevada Support Facility in North Las Vegas, Nevada, with possible work at the Nevada National Security Site in Mercury, Nevada. Two full-time positions work 40 hours per week, Monday through Friday, excluding federal holidays. Telework is not automatic and requires written approval. Active availability is required during 0900–1500 core hours; limited approved CONUS travel may be requested.

Company

hirify.global is a management and operations consulting firm delivering risk management, compliance, business process, IT effectiveness, engineering, environmental, sustainability, and human capital services to public and private-sector clients.

What you will do

• Provide daily administrative support to manager and assistant-manager organizations.
• Prepare, format, proofread, route, and maintain technical and nontechnical documents, correspondence, reports, spreadsheets, and presentations.
• Manage phones, calendars, appointments, meetings, rooms, agendas, minutes, mail, scanning, copying, and data entry.
• Coordinate domestic and foreign travel reservations, authorizations, vouchers, and timekeeping reviews.
• Operate correspondence, action and issue, FOIA, and other administrative databases; maintain FOIA logs and request records within government deadlines.
• Cross-train, provide absence backfill, rotate coverage, and support authorized events.

Requirements

• High school diploma or equivalent required; 1–3 years of administrative or office support experience targeted.
• Demonstrated document production, office coordination, customer service, deadline management, records handling, database accuracy, confidentiality, and attention to detail.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Access, Teams, SharePoint, and Adobe Acrobat; proficiency with standard office equipment.
• Ability to prioritize multiple assignments independently, adapt to changing workloads, communicate clearly, and collaborate with federal and contractor organizations.
• DOE L security clearance required; DOE Q clearance may be required where needed.
• Onsite availability in North Las Vegas, Nevada, with possible work in Mercury, Nevada, is required.

Nice to have

• Associate’s or bachelor’s degree in business administration, office management, communications, or a related field.
• Federal or Department of Energy experience, FOIA or records exposure, and experience in a regulated or nuclear-security setting.
• Advanced Excel, Access, Outlook, PowerPoint, and Word skills; familiarity with data analytics tools and Visio.

Culture & Benefits

• Health, dental, vision, high-deductible, PPO, and flexible spending account options for eligible full-time employees.
• 401(k) Safe Harbor retirement plan with company matching.
• Vacation, sick days, hirify.global holidays, and government holidays.
• Short- and long-term disability insurance and optional supplemental life and accidental death and dismemberment insurance.
• Work includes cross-training, continuous learning, teamwork, integrity, accountability, and client service in a clearance-controlled federal environment.