Workplace Coordinator

Location: San Carlos, California, United States; on-site

Salary: $30–$40 per hour; additional compensation listed as $35–$40 per hour plus equity.

Company

hirify.global builds humanoid robots designed to operate safely alongside people in real-world environments.

What you will do

• Manage the front desk, visitor check-in, and first-day experience for visitors, candidates, and new hires.
• Coordinate break room supplies, catering, desk assignments, and seating maps.
• Triage and resolve workplace Jira tickets and keep office operations on track.
• Plan and run office events, birthday celebrations, and other employee engagement activities.
• Coordinate new-hire onboarding logistics with IT, HR, Facilities, and external vendors.
• Manage workplace perks and enrollments, including DoorDash and EV charging.

Requirements

• 1–2 or more years of experience in office coordination, workplace operations, front desk, or administration.
• High school diploma or equivalent.
• Experience using ticketing tools such as Jira and basic office software.
• Strong organization, time management, communication, and attention to detail.
• Ability to work on-site in San Carlos, manage shifting priorities, and coordinate across multiple functions.

Nice to have

• Experience planning office events or employee engagement activities.
• Experience supporting new-hire onboarding logistics.
• Familiarity with desk or seating management platforms.

Culture & Benefits

• Medical, dental, and vision coverage.
• Paid time off, company holidays, and parental leave.
• 401(k) plan with company match, plus FSA and HSA options.
• Commuter benefits, disability and life insurance, and an Employee Assistance Program.
• On-site snacks and catered lunches.