Construction Office Administrator-Chicago

Location: Fully in office in Bolingbrook, Illinois, United States

Salary: $36.05–$39.90 per hour

Company

hirify.global provides building façade solutions as part of Apogee Enterprises.

What you will do

• Manage weekly timekeeping, payroll, certified payroll, union documentation, and employee status updates.
• Coordinate onboarding, rehire processing, orientation paperwork, drug testing, travel arrangements, and employee communications.
• Maintain project documentation and support RFIs, submittals, billing forms, change orders, insurance certificates, project setup, and closeouts.
• Support safety and compliance processes, including DOT compliance, fleet management, OSHA records, workers’ compensation, and PPE availability.
• Handle office operations such as phones, shipping and receiving, supplies, mail, building services, meetings, and onsite events.
• Process invoices, billings, purchase orders, expenses, vendor maintenance, credit card reconciliations, and month-end financial activities.

Requirements

• High school education or equivalent.
• At least 5 years of administrative work experience, including experience in construction or manufacturing.
• Experience supporting payroll, onboarding, invoicing, project documentation, and office operations.
• Familiarity with safety, compliance, employee records, or project administration processes.
• Strong communication, organization, time management, confidentiality, judgment, and attention to detail.
• Ability to work fully onsite in Bolingbrook, Illinois.

Culture & Benefits

• Medical, dental, vision, life, and disability benefits for employees and dependents.
• 401(k) with employer contribution and match, employee stock purchase plan, and incentive plans.
• Paid vacation, sick time, and holidays.
• Tuition reimbursement, employee assistance, wellness programs, training, and career progression.
• Work environment focused on integrity, collaboration, customer service, adaptability, and a welcoming office culture.