Executive Assistant (Autonomous Rail)

Location: Los Angeles, CA, United States

Salary: $90,000–$110,000 USD per year

Company

hirify.global develops autonomous battery-electric rail vehicles to create cleaner, safer, and more efficient freight transportation.

What you will do

• Own the CEO’s calendar, resolve conflicts, triage meeting requests, coordinate across time zones, and protect focus time.
• Manage the CEO’s inbox, route communications, and ghostwrite messages when needed.
• Coordinate domestic and international travel, including transportation, lodging, meeting briefs, and expenses.
• Prepare meeting materials, take notes, track follow-ups, and support special projects with the Chief of Staff.
• Manage day-to-day office operations, VIP onsite visitors, space planning, and internal systems for key documents.
• Support in-office events, company gatherings, team offsites, and a productive workplace environment.

Requirements

• 4+ years of experience as an Executive Assistant supporting a C-level executive.
• Exceptional organizational, time management, multitasking, and prioritization skills.
• Strong written and verbal communication skills.
• Professionalism, discretion, and the ability to handle confidential information.
• Proficiency with Office 365, Slack, Zoom, and common office tools.
• Ability to work onsite in Los Angeles, California.

Nice to have

• Experience in a startup or high-growth company.
• Event coordination or office management experience.
• Familiarity with Fyle, Navan, and Greenhouse.

Culture & Benefits

• Work at the center of company leadership and help influence company culture.
• Support an inclusive workplace committed to diversity and fair treatment.
• Reasonable accommodations are provided for qualified individuals with disabilities throughout the hiring process and employment.