Legal Administrative Assistant Senior

Location: Lincolnshire, Illinois, United States

Pay range: $29.35–$44.02 per hour, plus a performance-based annual cash incentive targeted at 5% of base pay.

Company

hirify.global develops smart solutions that anticipate customer and partner needs and solve operational challenges.

What you will do

• Provide administrative and clerical support to Director-level and above leaders.
• Manage calendars, coordinate meetings, and organize conference facilities, technology, catering, and third-party vendors.
• Arrange travel reservations and itineraries, and prepare and reconcile expense reports and corporate card transactions.
• Prepare meeting materials, reports, presentations, spreadsheets, and electronic or paper files.
• Facilitate legal billing reports, manage billing matters, and review legal invoices for compliance with billing guidelines.
• Manage department files, vendor onboarding, employee onboarding and offboarding, IT access requests, and process improvements.

Requirements

• High school diploma or GED plus at least 2 years of administrative or service experience.
• Intermediate computer skills across word processing, spreadsheet, database, and presentation software.
• Experience preparing memos, letters, reports with tables, mail merges, formula-based spreadsheets, presentations, and graphics.
• Strong confidentiality, judgment, initiative, and political sensitivity.

Nice to have

• Associate degree with 2+ years of experience or a bachelor’s degree with administrative experience.
• Experience supporting Director- or VP-level leadership.
• Experience with legal billing, contract management, or legal document management systems.

Culture & Benefits

• Healthcare, wellness programs, inclusion networks, and learning and development opportunities.
• Community service days, insurance programs, parental leave, employee assistance, and paid time off according to the country of employment.
• Flexible work practices, adaptable hours, Summer Flex Fridays, Focus Fridays, and an annual companywide well-being day.
• Hybrid work is offered as part of the company’s broader flexibility programs.