Administrative Assistant II - AMG Investment Office

Location: Philadelphia, PA, United States; in-office work required

Company

hirify.global is a banking and financial services company with an Asset Management Group Investment Office.

What you will do

• Provide confidential administrative and operational support, including invoice and expense report processing.
• Coordinate calendars, meetings, travel arrangements, agendas, correspondence, visitors, calls, and mail.
• Prepare reports, presentations, graphics, spreadsheets, and supporting data summaries.
• Monitor expenditures, research budget variances, and help organize the flow of work through the manager's office.
• Support workspace moves, office planning, supplies, facilities operations, and new-hire onboarding.
• Contribute to special projects, business initiatives, and business continuity activities.

Requirements

• Associate degree or equivalent combination of education and experience.
• Typically 4+ years of related business or functional experience.
• Strong office administration, calendar management, organization, prioritization, and research skills.
• Accuracy, attention to detail, confidentiality, effective communication, flexibility, and adaptability.
• Ability to work in the hirify.global office in Philadelphia, Pennsylvania.
• Employment visa sponsorship and STEM OPT participation are not available.

Culture & Benefits

• In-office workplace with an inclusive and supportive culture.
• Medical, prescription, dental, and vision coverage options, including a Health Savings Account feature.
• Life insurance, disability protection, 401(k) matching, pension, and stock purchase plans.
• Paid holidays, occasional absence days, vacation, parental leave, and family-support reimbursements, depending on eligibility.
• Educational assistance and wellness programs with financial incentives.