Executive Assistant

Location: Chesapeake, VA (CWC), United States

Salary: $60,000–$80,000 per year

Company

Full-service mechanical, electrical, and plumbing contractor serving commercial customers across new construction, mechanical service, industrial refrigeration, and manufacturing.

What you will do

• Coordinate the professional and personal calendars, meetings, and appointments of the President and two Business Unit Leaders.
• Prepare expense reports for senior leadership as needed.
• Use company operating systems to enter payroll hours, job numbers, and project cost codes.
• Support license renewals and new licensing requirements with the Contracts Manager.
• Maintain organized paper and electronic filing systems and uphold strict confidentiality.
• Assist Project Managers with permitting, inspections, closeout documents, and other project-related functions.

Requirements

• High school diploma or equivalent; an undergraduate degree is preferred.
• At least five years of professional experience, preferably in administration.
• Excellent written and verbal communication skills, with strong proofreading, editing, grammar, usage, and spelling abilities.
• Extremely proficient with Microsoft Office Suite and Adobe Acrobat, with the ability to learn company-specific systems such as Penta and OnBase.
• Ability to manage a dynamic, fast-paced workload independently with minimal supervision.
• Exceptional interpersonal skills and a professional, friendly approach to internal and external customer relationships.

Culture & Benefits

• Career development and progression opportunities.
• 401(k) plan with company match.
• Paid time off and paid holidays.
• Medical, dental, life, vision, and disability benefits.
• Employee Assistance Program and referral incentives.
• Veterans and candidates with previous military experience are encouraged to apply.