Operations Executive Assistant (AI)

Location: On-site in San Francisco, California four days per week, with flexibility for global meetings across EMEA and APAC time zones.

Salary: $190,000–$200,000 per year, plus equity eligibility for eligible full-time employees.

Company

hirify.global builds an AI platform that helps companies create more human customer experiences and partners with industry leaders including SoftBank, Uber, Rivian, CLEAR, and Sutter Health.

What you will do

• Serve as a trusted partner to the Head of Product & Agent Development, supporting a growing product, engineering, and design organization.
• Manage complex calendars, meetings, domestic and international travel, itineraries, agendas, and logistics.
• Anticipate conflicts, resolve changing priorities independently, and prepare briefing materials and organizational context for meetings.
• Coordinate recruiting events, customer meetings, speaking engagements, leadership meetings, off-sites, trainings, and team operating rhythms.
• Draft internal and external correspondence and represent the Product & Agent Development organization professionally.
• Build and continuously improve administrative systems and processes while partnering with Executive Assistants and cross-functional stakeholders.

Requirements

• 10+ years of Executive Assistant experience, including direct support for C-suite executives leading complex or global organizations.
• Experience supporting product, engineering, or technology executives in a fast-paced environment.
• Experience coordinating frequent international travel and meetings across EMEA and APAC time zones.
• Ability to build and scale administrative systems, operate independently, exercise sound judgment, and manage confidential information.
• Exceptional organization, attention to detail, relationship-building, and prioritization skills.
• Advanced proficiency with Google Workspace and Slack, plus willingness and ability to work on-site in San Francisco four days per week.

Nice to have

• Experience in a fast-growing, in-person startup environment.
• Experience supporting a heavily traveling executive with significant internal and external responsibilities.

Culture & Benefits

• Values centered on trust, customer obsession, craftsmanship, intensity, and family.
• Flexible unlimited paid time off, medical, dental, vision, life insurance, and disability benefits.
• Retirement plans dependent on country of employment, parental leave, and fertility and family-building benefits through Carrot.
• Lunch, snacks, coffee, a discretionary benefit stipend, and free alphorn lessons.
• Full-time employees may participate in hirify.global’s equity plans subject to applicable policies.