Guest Services Coordinator

Location: Santa Monica, United States

Salary: $30.00–$36.50 per hour ($62,400.00–$75,920.00 annually)

Company

hirify.global is a law firm seeking a Guest Services Coordinator for its Office Services/Facilities team.

What you will do

• Coordinate internal and external office events, including venue scheduling, catering, décor, staffing, entertainment, facilities, and materials.
• Schedule and prepare conference rooms, registration areas, and food service setups for meetings and events.
• Manage relationships with caterers, obtain competitive bids, review invoices, and place food orders.
• Maintain satellite kitchens, conference rooms, food and beverage inventories, and required supplies.
• Coordinate kitchen equipment repairs, deliveries, cleanups, and food and beverage runs.
• Support visitor office reservations and cover the reception desk during breaks and lunch when needed.

Requirements

• 2+ years of related experience, with emphasis on hospitality and/or event coordination.
• Proficiency in Microsoft Office, iManage, and other firm applications after orientation.
• Excellent spoken and written English with a pleasant and professional demeanor.
• Ability to prioritize multiple tasks, work independently under pressure, and maintain strong attention to detail.
• Ability to move up and down stairs while carrying food and perform repetitive tasks.
• Availability to work overtime and flexibility with the schedule.

Nice to have

• Prior law firm experience.

Culture & Benefits

• Full-time schedule of 40 hours per week with competitive compensation.
• Medical, dental, vision, health savings account, and flexible spending account options.
• Life insurance, AD&D, long-term disability, long-term care, commuter benefits, and backup care support.
• 20 days of paid time off and 10 paid holidays annually for benefited employees.
• Parental leave, fertility benefits, and detailed benefits orientation for new employees.