Workplace Experience & Office Manager

Location: Austin, Texas, United States; onsite presence required. Applicants must reside in and be authorized to work in the United States.

Salary: $55,000–$80,000 per year

Company

hirify.global provides technology-enabled revenue cycle management solutions and point solutions for hospitals, health systems, and affiliated physician groups.

What you will do

• Lead day-to-day office operations, facilities coordination, space planning, workplace services, safety protocols, and emergency preparedness for the Austin office.
• Develop, document, and improve office administration policies, procedures, and workflows.
• Provide executive support, including calendar coordination, meeting logistics, travel support, expense processing, and confidential documentation.
• Coordinate leadership meetings, offsites, events, onboarding, and offboarding activities at the Austin office.
• Oversee reception, visitor protocols, badging, access coordination, office communications, mail distribution, and security processes.
• Manage vendors, service-level agreements, office administration budgets, workplace technology coordination, and cost-efficiency initiatives.

Requirements

• Bachelor’s degree in business administration, healthcare administration, or a related field, or equivalent professional experience.
• 5+ years of experience in office administration, executive support, corporate operations, or facilities management.
• Experience supporting executive-level leaders with discretion and professionalism.
• Experience in healthcare, healthcare IT, or another regulated industry, with the ability to maintain compliance and workplace safety standards.
• Experience building and scaling administrative processes, managing vendors, and tracking budgets.
• Must reside in and be authorized to work in the United States; onsite presence in Austin is required.

Nice to have

• Experience supporting a growing or transforming organization.
• Familiarity with healthcare compliance concepts such as HIPAA awareness.
• Experience in multi-site or hybrid workplace environments.
• Facilities management or business operations certifications such as CFM, PMP, or CAP.
• Prior oversight of reception or front-office service models.

Culture & Benefits

• People-first culture focused on collaboration, growth, innovation, and meaningful service.
• Comprehensive healthcare, time-off, retirement, and well-being benefits.
• Professional certification opportunities and tuition reimbursement.
• Quarterly and annual incentive programs.
• Occasional after-hours support may be required for executive events or facilities issues, and work hours may fluctuate beyond a typical 8–5 schedule.