7 дней назад
Executive and Team Assistant (f/m/d)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive and Team Assistant (f/m/d) (Office Administration): Supporting a VP and team through calendar, travel, inbox, meeting, presentation, reporting, onboarding, and administrative coordination with an accent on organization, confidentiality, and stakeholder communication. Focus on managing changing priorities, streamlining workflows, and maintaining accurate organizational, purchasing, expense, and absence records.
Location: Hamburg, Germany
Employment type: Full time
Company
develops semiconductor technologies and operates in Germany.
What you will do
- Support a VP with calendar and travel management, inbox management, strategic meetings, presentations, and reports.
- Coordinate travel, meetings, workshops, and conference calls for team members.
- Manage onboarding and offboarding related to IT and office equipment.
- Administer distribution lists, SharePoint, organization charts, time records, vacation and absence files.
- Handle expense reconciliation, purchase orders, confidential matters, and small administrative improvement projects.
Requirements
- Several years of experience in an assistant role.
- Strong office management and administrative IT tools knowledge, including travel and purchasing systems.
- Solid proficiency in MS Office, including Excel reporting and PowerPoint.
- Excellent communication skills in English and German are required.
- Strong organization, flexibility, prioritization, initiative, professionalism, discretion, and confidentiality.
- Ownership, personal accountability, follow-through, interpersonal skills, and a continuous improvement mindset.
Culture & Benefits
- Collaborative, team-oriented working environment.
- Responsibility for confidential matters and administrative improvements.
- Opportunity to streamline workflows, improve templates, and update documentation.
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