Associate Talent Acquisition Operations - Administration & Coordination

Location: Lisbon, Portugal

Salary: €24,971.30–€33,784.70

Company

hirify.global is a healthcare company developing innovative treatments and supporting patients through technology, research, and global operations.

What you will do

• Coordinate interviews, candidate logistics, panel availability, schedule changes, time zones, and virtual or onsite arrangements.
• Prepare offer letters and employment contracts using approved templates and country-specific instructions.
• Initiate and monitor background checks and other pre-employment requirements, escalating exceptions when needed.
• Complete hiring and pre-boarding activities in Workday and other Talent Acquisition systems.
• Manage cases, shared inbox requests, work queues, operational trackers, service metrics, and recurring reports.
• Partner with recruiters, candidates, hiring managers, HR Operations, and country HR contacts to improve hiring processes and stakeholder experience.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least 2 years of experience in Talent Acquisition coordination, recruitment administration, HR operations, shared services, or a related operational role.
• Experience with interview scheduling, post-offer activities, pre-employment checks, hiring documentation, or pre-boarding.
• Strong attention to detail, prioritization, communication, and ability to handle sensitive personal information.
• Working knowledge of applicant tracking or HR information systems and Microsoft Office tools.
• Fluent business-level English and professional proficiency in German, French, Italian, or Spanish are required.

Nice to have

• Experience with Workday Recruiting or another enterprise applicant tracking system.
• Experience in a shared-service, regional, or multi-country operating model.
• Knowledge of data privacy, country-specific employment requirements, process documentation, testing, or continuous improvement.

Culture & Benefits

• Flexible work arrangements.
• Healthcare, finance, wealth, and career benefits through the hirify.global Total Rewards Plan.
• Learning, development, and internal mobility opportunities across the global organization.
• Diverse and inclusive workplace with opportunities to contribute ideas and take initiative.