Senior Executive Assistant (CEO & C-Suite Support)

Location: Remote for candidates in Jamaica, Panama, El Salvador, Honduras, or Belize; U.S. Business Hours required

Company

hirify.global is recruiting for a client seeking senior-level executive operations support.

What you will do

• Manage complex CEO and C-suite calendars across multiple time zones, including meeting coordination, agendas, briefing materials, and schedule prioritization.
• Manage executive inboxes, calls, correspondence, reports, presentations, and communications with internal and external stakeholders.
• Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, changes, and expense reconciliation.
• Support strategic initiatives by tracking deliverables, deadlines, action items, research, and cross-functional stakeholder communication.
• Organize executive, board, off-site, and company meetings and events, including logistics, notes, presentations, and follow-through.
• Maintain confidential records, contracts, expense reports, invoices, budgets, and administrative workflows while improving operational efficiency.

Requirements

• 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
• Proven experience supporting CEOs, founders, presidents, or C-suite executives.
• Experience managing complex calendars, executive communications, and high-priority projects.
• Excellent written and verbal English communication skills.
• Strong organization, problem-solving, decision-making, discretion, and confidentiality skills.
• Ability to work remotely during U.S. Business Hours from Jamaica, Panama, El Salvador, Honduras, or Belize.

Nice to have

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience in startups, consulting, finance, legal, technology, or other high-growth organizations.
• Experience coordinating travel, preparing executive presentations and reports, or working with boards and senior stakeholders.

Culture & Benefits

• Fully remote position with long-term growth opportunities.
• High-visibility partnership with executive leadership and involvement in strategic business initiatives.
• Career progression toward Chief of Staff, Executive Operations Manager, Operations Director, or Business Operations Lead.
• Work includes Microsoft Office, Google Workspace, project management, video conferencing, and expense and travel management tools.

Hiring process

• Application review.
• 3–5 minute Spark Hire introductory video, with unlimited recording attempts before submission.
• Client interview followed by offer and onboarding.