Facilities Specialist

Location: Seattle, Washington, United States; in-office 5 days a week

Salary: $75,000–$85,000 annually; target annual bonus: 7.5%

Company

hirify.global, a Morningstar company, provides a collaborative environment focused on innovation, learning, mentorship, and continuous improvement.

What you will do

• Keep the office operating smoothly, safely, and cleanly, including morning and afternoon facilities rounds.
• Greet visitors, guests, and candidates and respond to employee requests through the Freshservice ticket queue.
• Coordinate vendors, building engineers, property management, repairs, maintenance projects, and building-system audits.
• Support internal events through logistics, furniture moves, setup and breakdown, HVAC scheduling, and security notifications.
• Manage supplies, storage areas, shipping and receiving, access badges, visitor security requests, desk moves, and IWMS updates.
• Support new employee orientation, maintain facilities documentation, and provide back-office administrative and operations support.

Requirements

• At least 1 year of experience in office administration or customer service.
• Must be authorized to work in the United States without current or future visa sponsorship.
• Strong organization, time management, prioritization, flexibility, and ability to work independently.
• Ability to perform hands-on office tasks and lift up to 60 pounds regularly.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience with facilities systems, IWMS, ticketing systems, or multistep project delivery is beneficial.

Nice to have

• College degree.
• Experience with IWMS and facilities ticketing systems.
• Facilities systems management experience.
• Experience in multistep project delivery.

Culture & Benefits

• In-person collaboration in a standard office setting.
• Comprehensive health, dental, vision, life, disability, and wellness benefits.
• Paid family and paternity leave, vacation, sick days, volunteer days, and a paid sabbatical after four years.
• Educational stipend, tuition reimbursement opportunities, CFA exam stipend, and training programs.
• 401(k) match, employee stock ownership program, transportation stipend, and dependent-care support.
• Employee resource groups, company-wide events, team-building activities, and emergency childcare support.