Project/Production Coordinator (Trade Shows & Events)

Location: Dayton, New Jersey, United States. The role includes domestic and international travel for project fulfillment as required.

Company

hirify.global designs and builds experiential marketing, live, digital, and trade show brand experiences for clients.

What you will do

• Support Project Managers with project fulfillment across experiential, live, and digital programs.
• Coordinate client, vendor, partner, and internal stakeholder communications to support timely delivery.
• Maintain project files, documentation, schedules, budgets, and quality across multiple concurrent projects.
• Support estimates, workback schedules, resource management, and project status reporting.
• Research specialty materials and services with Finance and support fabrication drawing development.
• Assist with team training, transition materials, and issue resolution.

Requirements

• Bachelor’s degree and 2+ years of experience as a Project Coordinator or in a similar project-based execution role, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Strong written communication, presentation, mathematical, analytical, organizational, and multitasking skills.
• Ability to read technical documentation, construction drawings, and setup prints and translate designs into execution.
• Customer-centric approach with strong interpersonal, relationship-building, and cross-functional collaboration skills.
• Ability to work independently and proactively under tight deadlines in a fast-paced environment.

Nice to have

• Experience in event marketing, experiential, or creative solutions-based agency environments.

Culture & Benefits

• Collaborative environment focused on curiosity, bold ideas, ownership, and shared results.
• Opportunity to work across clients, disciplines, strategic partners, vendors, and global teams.
• Commitment to diversity, equity, and inclusion.
• Accessibility support is available for applicants who need an accommodation during the application process.