Senior Administrative Operations Coordinator

Location: Cambridge, Massachusetts, United States; hybrid work is permitted from a Harvard-registered state based on departmental operational needs.

Company

hirify.global's Central Administration supports the university's schools, students, faculty, staff, alumni, and surrounding communities; HUIT provides technology services for teaching, research, learning, and work.

What you will do

• Coordinate executive assistant and coordinator meetings, coverage, onboarding, training, and day-to-day guidance.
• Coordinate the onboarding experience for Harvard payroll hires, including buddy assignments, welcome communications, gifts, and resources.
• Maintain administrative documentation, intranet content, standard operating procedures, and program resources.
• Coordinate logistics for HUIT-wide and Harvard IT learning and engagement programs, including invitations, registrations, calendars, Zoom, and communications.
• Manage meeting materials, administrative follow-up, and coordination for Administration initiatives.
• Identify opportunities to simplify, standardize, automate, and improve recurring administrative workflows.

Requirements

• At least five years of progressively responsible administrative experience.
• Experience supporting senior leaders and coordinating complex initiatives.
• Ability to manage multiple priorities with exceptional attention to detail.
• Strong organizational, written, and interpersonal communication skills.
• Ability to build collaborative relationships across a matrixed organization.
• Harvard is unable to provide visa sponsorship for this position.

Nice to have

• Experience developing administrative processes, documentation, or operational improvements.
• Experience planning meetings, events, or organizational programs.

Culture & Benefits

• Collaborative, human-centered, university-focused, innovation-driven, and team-oriented environment.
• Generous paid time off, including parental leave.
• Medical, dental, and vision insurance starting on the first day.
• Retirement plans with university contributions and wellbeing resources.
• Professional development opportunities, including tuition assistance and reimbursement.
• Family and caregiver support, commuter benefits, discounts, and campus perks.