Executive Assistant & Medical Affairs Project Coordinator (Medical Affairs)

Location: Onsite in Wilmington, Delaware, United States

Company

hirify.global provides consulting solutions across regulatory sciences, clinical research, quality and compliance, pharmacovigilance, medical information, and R&D technology for biotech, medical device, and pharmaceutical organizations.

What you will do

• Provide executive assistance and business support to Medical Affairs leadership, including the Group Vice President.
• Manage calendars, email requests, meeting logistics, agendas, notes, video conferences, travel, and expense reports.
• Support Medical Affairs operations, including events, accruals, budgets, contact lists, and SharePoint access and content.
• Coordinate vendor profiles, contracts, purchase orders, DocuSign requests, invoicing, and follow-ups with Legal and Finance.
• Coordinate assigned projects and support the project management core team with resources, equipment, and information.
• Implement project management processes and manage communication and planning activities.

Requirements

• Bachelor’s degree or equivalent experience.
• At least 5 years of experience in a similar position or supporting senior management in a multinational company.
• Strong organization, problem-solving, reliability, communication, deadline management, discretion, and ability to handle sensitive information.
• Excellent proficiency with Excel, Word, PowerPoint, and Outlook.
• Ability to work onsite in Wilmington, Delaware, United States.

Culture & Benefits

• Inclusive workplace focused on diversity, equity, and inclusion.
• Environment encouraging innovation, collaboration, entrepreneurship, and authenticity.
• hirify.global supports remote working company-wide, while this role is designated onsite.
• Applications are reviewed personally by the recruitment team without AI screening tools.
• Candidates receive an outcome for their application.