Administrative Assistant II

Location: Mobile Area, Alabama, United States; 80% onsite and 20% remote

Company

hirify.global Defence and Space develops and supports highly engineered aircraft products across the aircraft life cycle, including engineering, manufacturing, cabin development, upgrades, and customer support.

What you will do

• Provide comprehensive administrative support to the Director of Cabin and the Mobile Engineering organization.
• Manage complex calendars, schedule meetings across multiple time zones, resolve conflicts, and prioritize requests.
• Organize meetings, programs, visits, and events, including facilities, catering, speakers, presentations, room preparation, and post-event activities.
• Screen incoming communications, draft internal and external correspondence, disseminate information, and recommend actions.
• Coordinate domestic and international travel, including flights, accommodation, visa arrangements, itineraries, approvals, and expense claims.
• Support procurement, orders, deliveries, projects, corporate policy compliance, and on-site activities while collaborating with administrative assistants across the organization.

Requirements

• Bachelor’s degree in English, Business Administration, Communications, or a related field.
• At least two years of progressive experience supporting a senior-level manager as an administrative assistant.
• Extensive knowledge of Google Workspace, Gmail, Google Meet, and Smartsheet; experience with Concur and related business systems is preferred.
• Excellent proofreading, writing, verbal communication, organization, and time-management skills.
• Ability to work independently, anticipate needs, manage multiple priorities, and handle confidential information with discretion.
• Current authorization to work in the United States is required; visa sponsorship is not available unless specifically stated.

Nice to have

• German language skills.
• Experience with Tableau, Google Dashboard, Skywise, SAP, or Click ‘n Buy.
• Notary Public certification.

Culture & Benefits

• Flexible working arrangements supporting collaboration and accessibility.
• Competitive base salary and incentive compensation, potentially including profit sharing.
• Retirement savings plan and participation in an Employee Stock Ownership Plan.
• Paid time off, holidays, and paid parental leave.
• Medical, prescription, dental, vision, life, disability, and supplemental insurance coverage.
• Professional development through Leadership University, e-learning courses, certifications, and mobility programs.