Administrative Assistant (Aerospace)

Location: Houston, Texas, United States

Company

hirify.global delivers aerospace and government services with a focus on responsible, safe, and collaborative work.

What you will do

• Manage travel logistics for astronauts attending in-person appearances, including flights, hotels, and rental cars.
• Apply NASA foreign and domestic travel policies and Federal Travel Regulations.
• Obtain approvals for visas, export control, country clearances, award determination letters, and reimbursable funding.
• Prepare and review hardcopy travel packages and process travel vouchers.
• Communicate with requestors, sponsors, vendors, Headquarters, NASA Legal, and other internal and external stakeholders.
• Maintain professional working relationships with NASA offices and Spaceflight Awareness points of contact.

Requirements

• High school diploma or equivalent and 6+ years of related experience.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.
• Ability to interpret and implement NASA travel, correspondence, style, and communications standards.
• Strong written and verbal communication, customer service, prioritization, and deadline-management skills.
• Detail-oriented, self-motivated, proactive, and able to handle difficult situations professionally.
• Availability to work occasional weekends and holidays in support of astronaut travel.

Culture & Benefits

• People First culture centered on belonging, connection, growth, and Zero Harm.
• Potential benefits include a 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability coverage, and paid time off.
• Professional training, development opportunities, and a flexible work schedule may be available.