Administrative Assistant, Athletics & Recreation

Location: hirify.global Okanagan Campus, Kelowna, British Columbia, Canada

Salary: $4,218.00–$4,836.00 CAD monthly; 0.6 FTE, part-time, ongoing position.

Company

hirify.global is a university supporting research, innovation, learning, and inclusive employment practices.

What you will do

• Provide front-facing administrative and customer service support for Athletics & Recreation.
• Administer ActiveNet transactions, including memberships, registrations, locker sales, point-of-sale sales, merchandise, and equipment loans.
• Prepare cash deposits, reconciliations, refunds, revenue and expense reports, invoices, purchase orders, and budget inputs.
• Coordinate recruitment, hiring paperwork, payroll forms, training, and development activities for more than 100 student staff.
• Support recreation programs, summer camps, events, group fitness, sport clubs, intramural operations, and athletics travel planning.
• Maintain inventory, signage, facility procedures, and bookings for departmental functions.

Requirements

• Completion of one year of post-secondary education in Office Administration and at least two years of related experience, or an equivalent combination.
• Knowledge of accounting procedures and inventory control.
• Proficiency in Microsoft Word, Outlook, Access, and Excel.
• Effective and courteous communication with students, staff, user groups, and customers.
• Strong planning, organization, project management, conflict-resolution, discretion, initiative, and attention to detail.
• Ability to occasionally lift or move objects weighing approximately 50 pounds; some evenings or weekends may be required with notice.

Nice to have

• Familiarity with athletics and recreation programming.
• Experience with web page maintenance, desktop publishing, Workday, or ActiveNet.
• Supervisory experience and experience coaching, developing, or mentoring others.

Culture & Benefits

• Staff position covered by the BCGEU Okanagan Support Staff agreement.
• Collaborative work with Athletics & Recreation staff and other university departments.
• Commitment to equity, diversity, inclusion, respect, dignity, and integrity.
• Opportunities to support student-staff mentorship, professional development, and team-building activities.