Executive Operations Manager, Tech

Location: In-office in New York City, United States; occasional travel for offsites and company events. Applicants must be legally authorized to work in the U.S.

Company

hirify.global is an AI-native digital health system and dietitian-led metabolic health clinic delivering insurance-covered care through dietitians, physicians, medications, lab testing, and AI agents across all 50 U.S. states.

What you will do

• Support the CTO, VP Engineering, and department heads across Engineering, Product, Design, and Analytics with calendar, meeting, travel, preparation, and administrative operations.
• Prepare agendas, briefs, presentations, decision materials, OKR reports, and all-hands updates while tracking commitments through completion.
• Run leadership meetings, planning cycles, OKR reporting, and communications concerning AI use and internal efficiency.
• Manage technology vendor spend, utilization, procurement, renewals, budgeting, and contract negotiations with Finance, Legal, Security, and functional owners.
• Project-manage cross-functional security, privacy, compliance, and audit-readiness initiatives by defining owners, milestones, dependencies, risks, and escalation paths.
• Coordinate EPDA offsites, leadership sessions, team events, employer-brand initiatives, and improvements to information flow across the organization.

Requirements

• 5+ years of experience in executive operations, executive business partnership, business operations, technical program management, or a similar high-trust role in a fast-growing technology company.
• Experience supporting multiple VP- or C-level leaders concurrently, including complex calendar management, meeting preparation, travel, executive follow-through, and prioritization.
• Experience working across technical or product functions and building credibility with Engineering, Product, Design, Analytics, and business partners.
• Experience managing budgets or vendor spend and supporting procurement, renewals, contract negotiations, or vendor performance reviews.
• Ability to drive ambiguous cross-functional initiatives, especially security, compliance, privacy, risk, or audit-readiness work, to completion.
• Strong written and verbal communication, judgment, discretion, attention to detail, and fluency with Google Workspace, Slack, Notion, spreadsheets, presentation software, and modern AI tools.

Culture & Benefits

• High-accountability environment with a strong emphasis on resilience, candid feedback, and solving difficult, meaningful problems.
• Hands-on work combining strategic executive partnership with operational and administrative ownership.
• Opportunity to use AI, automation, and modern productivity tools to reduce repetitive work and improve organizational effectiveness.
• Occasional travel for company offsites and events.