Office Manager (APAC)

Location: Must be based in Tokyo, Japan (On-site 5 days/week)

Company

hirify.global is a leading industrial robotics company that redefines the relationship between humans and robots, serving major retail and e-commerce brands globally.

What you will do

• Execute local employee experience initiatives, including internal events, wellness programs, and culture building.
• Manage office operations, facilities requests, and vendor performance to ensure a professional workplace environment.
• Coordinate office projects, relocations, and workspace improvements.
• Partner with Finance to manage invoices and budget tracking.
• Serve as the primary onsite point of contact for employees, visitors, and leadership.
• Support onboarding activities and employee lifecycle management.

Requirements

• Native Japanese and Business English proficiency required.
• Full-time onsite availability in Tokyo (5 days/week) is mandatory.
• Proven experience in vendor management and invoice/finance coordination.
• Strong background in employee communications and event coordination.
• Ability to work effectively in a multinational, cross-cultural environment.
• Strong organizational, prioritization, and customer service skills.

Nice to have

• Background in Employee Experience or HR onboarding.
• Experience in workplace or facilities management.
• Exposure to DEI initiatives and Health & Safety partnerships.
• Experience working in multinational or European organizations.

Culture & Benefits

• Performance-based bonus structure.
• 20 days of annual vacation.
• Enhanced health insurance and company pension plan.
• Ongoing training and professional development opportunities.
• Inclusive work environment focused on innovation and growth.