Administrative Coordinator – DATA

Location: US - California - South San Francisco; support also covers staff in San Francisco, Thousand Oaks, Boston, and other remote sites.

Annual salary: $79,714.70–$107,849.30.

Company

hirify.global is a biotechnology company researching, manufacturing, and delivering medicines for serious illnesses across oncology, inflammation, general medicine, and rare disease.

What you will do

• Provide complex administrative support to Associate VPs, Executive Directors, and other DATA staff.
• Manage calendars and coordinate meetings across multiple time zones using Outlook.
• Plan internal and external meetings and staff events, including scheduling, logistics, catering, videoconferencing, agendas, and minutes.
• Manage vendor onboarding, purchase orders, invoices, check requests, and payment tracking through company systems, primarily SAP.
• Coordinate staff onboarding and offboarding, prepare routine staff and budget reports, and support cross-group communications.
• Arrange complex individual and group travel, ground transportation, and expense reporting.

Requirements

• Associate’s degree and 2 years of administrative experience, or a high school diploma/GED and 4 years of administrative experience.
• Strong organizational skills and the ability to manage multiple calendars and priorities in a fast-paced, deadline-driven environment.
• Proficiency with Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, and Concur.
• Strong written, verbal, and presentation communication skills, including collaboration with internal and external partners.
• Excellent travel and meeting planning skills, discretion with proprietary information, and the ability to remain calm under pressure.

Nice to have

• hirify.global experience.
• Bachelor’s degree and 5+ years of experience supporting large teams at different levels.
• Experience in the biopharmaceutical industry.

Culture & Benefits

• Collaborative, innovative, and science-based work environment.
• Health, dental, and vision coverage, life and disability insurance, and flexible spending accounts.
• Retirement and savings plan with company contributions.
• Discretionary annual bonus program and stock-based long-term incentives.
• Award-winning time-off plans and career development opportunities.