Business Unit Administrator, Banking & Markets (Finance)

Location: London, United Kingdom. Applicants must have the right to work in the United Kingdom for the duration of employment. Visa sponsorship is not available.

Company

hirify.global provides wealth management, asset servicing, asset management, and banking services to individuals, families, corporations, and institutions.

What you will do

• Manage diaries, travel arrangements, and expense reporting for the UK-based Banking & Markets executive team.
• Coordinate executive leadership meetings, quarterly business reviews, staff meetings, town halls, and leadership offsites.
• Organise and support in-person client meetings, including scheduling, room bookings, guest registration, catering, and onsite coordination.
• Coordinate leadership visits, team events, and business engagement activities while liaising with Security, Reception, Catering, and other internal partners.
• Prepare meeting materials, respond to information requests, and maintain distribution lists and administrative processes.
• Support onboarding by coordinating workspace, system access, induction meetings, and related requirements.

Requirements

• Previous experience in administration, executive assistance, office management, or business support.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent diary management and meeting coordination skills across multiple stakeholders and time zones.
• Strong attention to detail, communication skills, and ability to build relationships with senior leaders, clients, and external partners.
• Proactive, solutions-oriented approach with discretion when handling sensitive and confidential information.
• Proficiency in Outlook, Teams, Word, PowerPoint, and Excel.

Culture & Benefits

• Flexible and collaborative work culture with a strong history of financial strength and stability.
• Opportunities for internal mobility and access to senior leaders.
• Commitment to an inclusive workplace and community philanthropy.
• Reasonable accommodations are available during the employment process for individuals with health conditions and disabilities.