4 часа назад
Executive Assistant - Private Equity
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant - Private Equity (Legal Administration): Providing comprehensive administrative, personal, and operational support to private equity partners and practice groups with an accent on complex scheduling, travel coordination, document preparation, and client matter management. Focus on managing competing priorities, coordinating international travel and events, supporting billing and intake processes, and maintaining confidentiality under changing deadlines.
Location: London
Company
is a global law firm advising clients on significant transactions and disputes through tailored legal strategies.
What you will do
- Provide comprehensive personal, administrative, and operational support to private equity partners and the practice group.
- Manage calendars, meetings, events, conference rooms, catering, communications, and high-volume inbound requests.
- Arrange complex local and international travel, itineraries, transportation, accommodation, and visa support.
- Prepare and format correspondence, legal materials, presentations, and client deliverables while tracking changes and ensuring accuracy.
- Support client billing, expense reporting, new matter intake, AML and conflicts checks, CRM updates, and time-entry processes.
- Coordinate with internal departments and maintain professional relationships with attorneys, clients, assistants, and colleagues.
Requirements
- Legal secretarial experience in a US law firm environment supporting high-performing partners.
- Strong organisation, independent judgment, critical thinking, initiative, discretion, and attention to detail.
- Excellent written and verbal communication skills with a professional and diplomatic manner.
- Experience with Microsoft Office, Adobe Acrobat, document management systems, client management databases, comparisons, and metadata stripping.
- Ability to manage competing priorities, significant email and calendar volume, tight deadlines, and changing demands.
- Availability to work outside core hours regularly, including overtime and with limited notice; core hours are 9:00 am–5:00 pm.
Culture & Benefits
- Dynamic environment requiring flexibility, composure, autonomy, and collaboration.
- Close working relationships with attorneys, clients, assistants, and teams across the firm.
- Employment consideration is consistent with applicable local law regarding criminal histories.
- Reasonable accommodations are available for qualified applicants with disabilities.
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