Reception Administrative Specialist

Location: Melbourne, Victoria, Australia; office-based five days per week with fixed start and finish times

Company

hirify.global’s Infrastructure Solutions business delivers engineering, science, and technology solutions for infrastructure projects across Australia, including water, transport, energy, sustainability, resources, and defence.

What you will do

• Manage reception, external calls, visitor screening, and office security procedures.
• Coordinate meeting and function bookings, refreshments, catering, mail, couriers, travel, and accommodation.
• Process expense claims through Concur and manage office correspondence and shared inboxes.
• Provide administrative and facilities support to the Office Manager and Facilities Coordinator.
• Prepare and format documents, maintain filing systems, and complete general office administration and data entry.
• Prioritize workloads and meet deadlines while supporting internal clients and office operations.

Requirements

• At least 2 years of experience in an office environment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong grammar and editing skills.
• Proficiency in touch typing and Microsoft programs.
• Ability to acquire new skills, work in a fast-paced team, monitor workload, and meet deadlines.

Culture & Benefits

• 12-month fixed-term contract covering parental leave.
• Ongoing professional development and personal career development plans.
• Up to 8 additional hours of accrued flexible leave every four weeks, in addition to 20 days of annual leave per year.
• Salary packaging, novated leases, income protection, insurance discounts, and paid parental leave.
• Paid professional membership fees, end-of-trip facilities, employee stock purchase plans, and promotion opportunities.