Legal Administrative Coordinator - Structured Transactions

Location: Chicago, Illinois, with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

Salary: $69,898.00–$90,677.00 annually.

Company

Global law firm supporting clients through offices across North America, Asia, Europe, and the Middle East.

What you will do

• Provide administrative, secretarial, document processing, and project support to the Structured Transactions Practice Group.
• Draft, edit, proofread, and redline correspondence, memoranda, reports, and other legal business communications.
• Use BigHand for task delegation and workflow management, tracking priorities, workloads, deadlines, and task status.
• Coordinate meetings, audio and video conferences, conference rooms, attorney calendars, travel, and itineraries.
• Support time entry and billing, including proforma delivery, narrative edits, and customized reports.
• Process new business intake, maintain files and collaborative workspaces, and provide legal research and case support.

Requirements

• At least two years of administrative support experience.
• Previous law firm experience.
• Strong client service, communication, strategic thinking, and initiative.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and PDF software.
• Ability to work in a hybrid Chicago office schedule and remain flexible with overtime.

Nice to have

• Bachelor’s degree.

Culture & Benefits

• Flexible in-office and remote working arrangements.
• Medical, financial, and other benefits may be available depending on the position.
• 401(k) eligibility and paid time off, including vacation, sick time, and parental leave, may be included.
• Commitment to equal employment opportunity, inclusion, and reasonable accommodations.