Executive Administrative Assistant

Location: Chicago, Illinois; hybrid work with in-person attendance at an assigned hirify.global office for a minimum of two days per week

Salary: $29.81–$43.27 per hour

Company

hirify.global provides credit information, risk solutions, and consumer and business insights.

What you will do

• Support the Senior Vice Presidents of Global Research & Consulting and Consumer Interactive by prioritizing workflows, managing contacts, and coordinating complex calendars.
• Plan leadership and department meetings, prepare agendas and materials, track action items, and maintain project timelines.
• Coordinate domestic and international travel, including itineraries, travel documents, passport renewals, and visas.
• Prepare expense reports, reconcile corporate credit card accounts, and maintain budget and staff administration documentation.
• Compile, summarize, and report information for executive discussions, meetings, inquiries, and recurring reports.
• Coordinate procurement with external vendors and the hirify.global procurement group while routing issues and requests appropriately.

Requirements

• At least 7 years of experience supporting C-level executives and managing complex schedules, priorities, and confidential matters.
• Experience coordinating projects, milestones, timelines, documentation, and communications.
• Strong data compilation, summarization, reporting, mathematical, organizational, and attention-to-detail skills.
• Ability to collaborate with on-site and remote staff across multiple continents and time zones, including outside normal working hours.
• Advanced proficiency with Microsoft Outlook, Teams, Word, PowerPoint, Excel, and Zoom for calendars, meetings, reports, presentations, and correspondence.
• Must be authorized to work full time in the United States without employer immigration sponsorship now or in the future.

Nice to have

• Experience supporting two or more senior executives with competing priorities.
• Experience coordinating international travel, passport renewals, and visa processes with external expeditor companies.
• Familiarity with procurement, vendor coordination, expense reporting, and budget administration.
• Bachelor’s degree, professional judgment, adaptability, and the ability to work independently.

Culture & Benefits

• Medical, dental, and vision coverage with day-one eligibility, plus HSA and FSA options.
• Life and disability insurance, legal and pet insurance options, and travel accident coverage.
• Paid parental leave, adoption assistance, fertility planning coverage, caregiver support, and dependent care benefits.
• 401(k) with employer match, Employee Stock Purchase Plan, tuition reimbursement, career coaching, and financial wellness resources.
• Flexible time off or paid time off, paid holidays, commuter benefits, employee discounts, charitable matching, and paid volunteer time.
• Well-being support including therapy, coaching, meditation, and 24/7 wellness resources.