Senior Human Resources and Administrative Operations Specialist (AI-Enabled HR and Security Tracking)

Location: Tampa, Florida, United States — on-site

Company

hirify.global is an employee-owned company supporting a Department of Defense client.

What you will do

• Support the Government Lead with personnel and manpower management, civilian hiring actions, selection advisory panels, compensation, and professional development activities.
• Maintain AI-enabled tracking systems for personnel actions, security incidents, training requirements, position documentation, and administrative taskings.
• Draft and update position descriptions, Requests for Personnel Actions, recruitment-fill actions, policy memorandums, command publications, and standardized document templates.
• Administer records management, including semi-annual training and quarterly reviews of directorate files and portal pages.
• Coordinate personnel in-processing and out-processing, Defense Travel System activities, the Government Travel Card program, emergency management systems, mailing lists, and ATAAPS rosters.
• Support security management, INFOSEC self-inspections, incident coordination, sensitive-document preparation, and strategic communications activities.

Requirements

• Top Secret/Sensitive Compartmented Information clearance with NATO clearance eligibility is required.
• Bachelor’s degree in Human Resources, Business Administration, Public Administration, Management, or a closely related field; alternatives include an associate degree with 12+ years of relevant military administrative experience or a high school diploma with 15+ years of specialized Joint Staff experience.
• 8–10 years of progressive experience in military administration, human resources, or executive-level staff operations.
• Expertise with Microsoft Office Suite and Adobe Acrobat, plus proficiency with Defense Travel System, EWMS, At Hoc, and enterprise-approved AI tools.
• Comprehensive knowledge of military correspondence formatting and handling, including safeguarding Classified SECRET information.
• Superior written and oral communication skills, tact, diplomacy, and sound judgment when working with senior military and headquarters staff.

Culture & Benefits

• Employee ownership through an Employee Stock Ownership Plan.
• Medical, dental, and vision insurance.
• 401(k) retirement plan and paid time off.
• Professional development support.
• Position remains open until filled.