Sr. Billing Specialist

Location: Tampa, Florida, United States; onsite

Company

hirify.global is a large labor and employment law firm representing management in employment-related legal matters, with more than 1,100 attorneys across 60 offices in the United States, Europe, Canada, and Mexico.

What you will do

• Prepare and process accurate client invoices, including edits, transfers, write-offs, adjustments, and electronic or mailed transmission.
• Manage monthly accruals according to attorney and client requirements and deadlines.
• Resolve rejected e-billed invoices within one month, manipulate LEDES files, and update BillBlast status weekly.
• Act as a billing resource for attorneys, practice assistants, and clients, handling requests and special projects.
• Prepare client budgets, fee and cost reports, ad hoc reports, and spreadsheets tracking billing details such as fee caps, discounts, and expenses.
• Maintain client-matter billing procedures and attorney preferences while following firm policies and supporting team performance.

Requirements

• Undergraduate degree in Business, Accounting, or Finance.
• 5+ years of legal billing or project costing billing experience preferred.
• Proficiency with Microsoft Word and Excel, including formulas, pivot tables, and filters.
• Knowledge of rates, fee offers, and rate-related requirements in accordance with firm and client procedures.
• Strong communication, organization, prioritization, problem-solving, judgment, and follow-up skills.
• Ability to work proactively with minimal supervision in a fast-paced environment.

Nice to have

• Working knowledge of Aderant and BillBlast.
• Experience with PrebillViewer and electronic billing systems such as Legal Tracker, LegalX, Collaborati, or TyMetrix.

Culture & Benefits

• Paid time off, paid sick leave, paid holidays, and paid parental leave.
• 401(k) matching and profit sharing.
• Health, life, dental, and vision insurance, plus HSA and FSA options.
• Tuition reimbursement and an employee assistance program.
• Collaborative staff environment with a focus on diversity and professional performance.