Administrative Associate IV (Remote)

Location: Remote, based in Prairie View, Texas

Company

hirify.global is a higher education institution within the Texas A&M University System.

What you will do

• Manage the Executive Director’s calendar, appointments, meetings, agendas, materials, notes, and follow-up items.
• Draft, proofread, format, and organize correspondence, reports, presentations, meeting summaries, and executive communications.
• Maintain electronic files, task trackers, meeting records, action items, and documentation related to reporting, data requests, governance, and strategic initiatives.
• Coordinate with campus departments, information technology, student success teams, vendors, consultants, and other stakeholders.
• Support training registrations, travel and expense documentation, purchasing requests, reporting cycles, committee activities, and meeting logistics.
• Work independently remotely, provide status updates, identify missing information, and escalate questions when appropriate.

Requirements

• High school diploma and four years of related experience.
• Knowledge of word-processing, spreadsheet, and database applications.
• Strong verbal and written communication, organizational, interpersonal, and multitasking skills.
• Ability to work cooperatively, manage assigned tasks with limited supervision, and maintain responsiveness during agreed-upon work hours.
• Ability to handle sensitive and confidential information in accordance with institutional policies, FERPA, and applicable privacy requirements.
• Employment may require a criminal history investigation and verification of credentials.

Nice to have

• Administrative experience in higher education, technology, institutional research, student success, or data and reporting environments.
• Experience supporting executive leaders, committees, governance groups, or cross-functional projects.
• Experience with Microsoft Planner, SharePoint, Trello, Monday.com, Asana, or similar collaboration and task-tracking tools.
• Intermediate Excel skills and experience preparing agendas, meeting notes, action-item trackers, presentations, and professional summaries.
• Experience supporting remote or hybrid teams.

Culture & Benefits

• Part-time remote work arrangement.
• Work is performed independently with regular status updates and agreed-upon working hours.
• Salary is commensurate with education and experience within the assigned university salary range.
• Security-sensitive position subject to institutional background-check procedures.

Hiring process

• Submit a resume or curriculum vitae and a cover letter through the Prairie View A&M University career site by September 17, 2026.
• Applications submitted only through external job websites or by email will not be considered.