People and Culture Administrative Assistant III

Location: Colton Main Campus, Colton, California, United States; on-campus work four days per week, with occasional evening or weekend work for university events and activities.

Salary: $28–$32 per hour, depending on education, job-related knowledge, skills, and experience.

Company

hirify.global is a university seeking administrative support for its People and Culture department.

What you will do

• Provide advanced administrative, operational, logistical, and technical support to People and Culture leadership and staff.
• Maintain confidential personnel files, departmental records, organizational charts, SharePoint resources, and employment information.
• Coordinate employee recognition programs, recruitment activities, interviews, career fairs, communications, and university events.
• Administer learning management system access, training records, rosters, reporting, and learner support.
• Coordinate professional development programs, workshops, educational assistance programs, scheduling, registration, materials, and follow-up.
• Support executive meetings, departmental projects, purchasing, invoices, reimbursements, and monthly expense reconciliation.

Requirements

• High school diploma or GED and at least six years of progressively responsible administrative support experience.
• Experience handling confidential or sensitive information and independently coordinating office processes, programs, projects, or administrative activities.
• Advanced proficiency with Microsoft Office, Outlook, Teams, SharePoint, Adobe Sign, Planner, LMS, and ADP WFN.
• Strong customer service, written communication, proofreading, editing, organization, prioritization, and project coordination skills.
• Ability to exercise judgment and discretion, maintain accurate records, resolve routine administrative issues, and escalate matters when necessary.
• Ability to occasionally work evenings or weekends to support university events and departmental needs.

Nice to have

• Associate or bachelor’s degree from an accredited college or university.
• Administrative experience in human resources.
• Experience supporting senior-level leadership.
• Experience in a university or higher education environment.

Culture & Benefits

• Collaborative environment focused on responsive service to faculty, staff, students, applicants, vendors, and university leadership.
• Full-time, non-exempt position with on-campus work.
• Opportunity to support employee recognition, wellness, learning, and professional development programs.
• Position available immediately and open until filled.