USA Benefits & Payroll Administrator (US Payroll & Benefits)

Location: Calgary, Canada

Salary: $70,000–$90,000 CAD annual base salary or OTE

Company

hirify.global provides a software and SaaS marketplace platform.

What you will do

• Process regular, off-cycle, and ad hoc payroll for multiple US-based entities, including wages, deductions, garnishments, tax withholdings, reconciliations, and year-end W-2 activities.
• Manage multi-state payroll tax registrations, filings, closures, and compliance, including SUI and SIT accounts.
• Administer US medical, dental, vision, life, disability, FSA/HSA, and 401(k) benefits across multiple companies.
• Manage enrollment, qualifying life events, terminations, COBRA, QMCSO, open enrollment, plan renewals, billing reconciliation, and vendor relationships.
• Coordinate leaves of absence, including eligibility, documentation, benefits continuation, leave-related pay, and return-to-work processes.
• Prepare compliance reports, maintain confidential records, improve processes, and collaborate with Finance, Legal, People Operations, HR Business Partners, brokers, carriers, and payroll vendors.

Requirements

• 3–5+ years of hands-on US payroll processing and benefits administration experience in a multi-state, multi-entity environment.
• Working knowledge of federal and state payroll tax regulations and ERISA, ACA, COBRA, FMLA, and 401(k) compliance.
• Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar.
• Advanced Excel or Google Sheets skills, including VLOOKUPs, pivot tables, and data reconciliation.
• Ability to handle sensitive compensation and personal data with discretion and integrity, and explain complex payroll and benefits topics clearly.
• Bachelor’s degree in HR, Business Administration, Finance, Accounting, or a related field, or equivalent practical experience.

Nice to have

• FPC, CPP, or CEBS certification.

Culture & Benefits

• Inclusive environment focused on diversity of experience, thought, and identity.
• Regular employees may be eligible for performance-based bonuses.
• Employees may receive a comprehensive benefits package in addition to base pay.
• AI tools may support recruitment administration under human oversight; hiring decisions are made by people.