Sales Operations Coordinator

Location: Hybrid work required in hirify.global's NYC office, New York, United States

Company

hirify.global designs and builds brand experiences for clients through experiential marketing and new business development.

What you will do

• Coordinate end-to-end administrative workflows for RFPs and RFIs, including kickoffs, reviews, work sessions, deadlines, approvals, and final submissions.
• Support proposal development by assembling case studies, references, awards, sustainability and DEI content, and agency credentials.
• Maintain CRM data integrity, create and update opportunities, manage pipeline documentation, and support forecasting, attribution, and reporting.
• Manage proposal content libraries, capability presentations, credentials decks, templates, shared repositories, and version-control standards.
• Format, proofread, and quality-check pitch decks, proposals, Statements of Work, and other client-facing materials against brand standards.
• Support inbound lead routing, outbound prospecting administration, show-walking preparation, and high-volume pursuit periods.

Requirements

• 2–5 years of experience in sales operations, proposal management, business development operations, project coordination, or executive support.
• Understanding of proposal and RFP processes and experience supporting business development teams.
• Proficiency with Microsoft Suite and SharePoint or OneDrive.
• Ability to work in a fast-paced environment, build structure from ambiguity, and maintain accurate documentation and deadlines.
• Ability to work hybrid in hirify.global's NYC office is required.

Nice to have

• Experience in an agency, experiential marketing, consulting, professional services, or B2B services environment.
• Working knowledge of CRM systems, AI productivity tools, Power BI, DocuSign, or Monday.com.

Culture & Benefits

• Collaborative environment focused on curiosity, bold ideas, shared ownership, and cross-disciplinary work.
• Commitment to diversity, equity, and inclusion.
• Accessible application process with accommodations available for applicants who need assistance.