Event Planner - Midwest Region (Events)

Location: Louisville, Kentucky, United States. Hybrid schedule: Monday–Thursday in the office, Friday from home with travel. Event travel, overnight stays, staff meetings, and training are required, with availability for 2–3 weekends per month during the October–June event season.

Company

hirify.global, a Varsity Brands company, provides cheerleading, dance, performing arts, band, and yearbook apparel, education, camps, clinics, competitions, and related events.

What you will do

• Coordinate travel, lodging, and ground transportation for event staff, judges, and support personnel.
• Confirm competition staffing, communicate event information, and support staff assignments and housing.
• Manage event timekeeping and payroll administration, including timecard audits, corrections, approvals, and payroll exceptions.
• Monitor staffing hours, overtime, meal and rest break compliance, labor budgets, and operational targets.
• Support box office staffing, ticket systems, admissions reporting, post-event financial details, budgeting, and forecasting.
• Maintain relationships with event groups and staff to support seasonal retention and consistent best practices.

Requirements

• Bachelor’s degree in business or a related field, or equivalent work experience.
• At least 3 years of event experience preferred.
• Knowledge of Salesforce, UKG, Workday, Varsity University LMS, and Concur, including reporting and data entry.
• Strong fluency in Microsoft Excel, SharePoint, Adobe, and other Microsoft Office programs.
• Excellent verbal and written communication, organization, multitasking, time management, and attention to detail.
• Ability to work independently and collaboratively, travel for events, stand and walk for extended periods, and lift, push, or pull equipment weighing at least 30 lbs.

Nice to have

• Cheer or dance experience.

Culture & Benefits

• Commitment to safety, ethical conduct, integrity, respect, service, innovation, and transparency.
• Comprehensive healthcare benefits with HSA employer contributions and FSA opportunities.
• 401(k) plan with company matching, company-paid life, AD&D, and short-term disability coverage.
• Paid time off, paid holidays, wellbeing programs, financial coaching, and access to a member-owned credit union.
• Varsity Brands ownership program, employee resource groups, volunteer opportunities, and employee discounts.