Manager, Event Planning & Conference Services

Location: Boston, United States; on-site event work and approximately 10% travel to other offices or event venues required.

Salary: $130,000–$155,000 per year, depending on location and relevant experience.

Company

hirify.global is a global law firm serving investors, entrepreneurs, and companies across life sciences, private equity, real estate, technology, and financial industries.

What you will do

• Manage and execute firm, client, employee, leadership, retreat, and other events in the Boston office conference center and regional venues.
• Act as the primary contact for internal and external clients and provide guidance on event requirements and business objectives.
• Research, select, and manage caterers, hotels, rental companies, audiovisual providers, and other vendors.
• Obtain proposals, manage budgets, negotiate vendor contracts, and process event invoices and payments.
• Coordinate firm departments, vendors, and staffing to deliver event setup, execution, and wrap-up.
• Support firm-wide flagship events and improve conference services and event planning processes.

Requirements

• BA, BS, or equivalent qualification.
• 10+ years of food and beverage and event planning experience.
• Strong project management, communication, organizational, and attention-to-detail skills.
• Ability to manage multiple assignments, meet hard deadlines, remain calm under pressure, and make sound decisions quickly.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to work on-site in Boston and travel to other offices or event venues as required.

Nice to have

• Familiarity with Accruent EMS, Dynamics, and/or CVENT.
• Established knowledge of Boston caterers, venues, and hospitality vendors.

Culture & Benefits

• Cross-functional collaboration within a global operations team.
• Health, dental, and vision insurance.
• Life and disability insurance and a retirement and savings plan.
• Paid vacation, sick time, and holidays.
• Professional development, career advancement, recognition, wellness, assistance, and employee discount programs.