Events Coordinator II

Location: Bryan, Texas, United States; hybrid work with three days per week in a TTI Texas-based office and onsite presence required for assigned events, meetings, and in-person activities. The primary duty station is TTI Bryan, and reporting there is required for the first 30 days.

Company

Texas A&M Transportation Institute is a Texas-based State of Texas agency and member of The Texas A&M University System that develops practical transportation solutions through research, education, and technology transfer.

What you will do

• Plan and coordinate conferences, meetings, workshops, and special events for TTI, TxDOT-sponsored projects, and external clients.
• Manage venue, facility, vendor, catering, audiovisual, transportation, parking, room layout, scheduling, and other event logistics.
• Set up and maintain event registrations, attendee records, communications, name badges, signage, agendas, and event materials.
• Coordinate requirements, deliverables, deadlines, estimates, and event information with venues, vendors, clients, internal departments, and stakeholders.
• Provide onsite support, resolve operational issues, and complete post-event evaluations, documentation, financial reconciliation, reporting, and project closeout.
• Support the Event Director, project leads, and Event Management & Planning team with initiatives, special projects, and financial processes.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least two years of experience in event coordination, hospitality, tourism, or project management.
• Knowledge of word processing and spreadsheet applications, with strong communication, interpersonal, organizational, multitasking, and customer service skills.
• Ability to manage pre-conference planning, registration, financial oversight, post-conference reporting, multiple projects, and changing priorities within deadlines.
• Must work irregular and extended hours, including nights and weekends, and travel during peak seasons.
• Employment is subject to a criminal history investigation and credential verification.

Nice to have

• Proficiency with event management tools such as Cvent, Accelevents, Microsoft Access, or Constant Contact.
• Proficiency with Microsoft Teams, Zoom, Webex, Eshow, Remo, or other virtual meeting platforms.
• Experience with research contracts and a soft money environment.

Culture & Benefits

• Hybrid work environment with flexible work hours.
• Health coverage options and additional benefits for employees and families through The Texas A&M University System.
• Data allowance and home office equipment reimbursements.
• Relocation assistance and tuition reimbursement if eligible.
• Leadership development, wellness programs, family-friendly policies, and access to research facilities and equipment.

Hiring process

• Work arrangement and role expectations may be discussed during the interview process.
• Final employment is contingent on satisfactory performance and continued funding availability.