Office Manager (Medical Devices)

Location: Onsite at the Laguna Niguel, California facility in Orange County, United States

Salary: $26.00–$43.25 per hour

Company

hirify.global develops and manufactures medical devices, including Nitinol components, catheters, delivery systems, biomedical textiles, access kits, and guidewires.

What you will do

• Oversee facility management and day-to-day office operations while maintaining quality and regulatory standards.
• Manage visitors, contractors, office employees, internal events, meetings, meals, office moves, and layout planning.
• Monitor and order office supplies, furniture, appliances, electronics, and other workplace equipment.
• Manage relationships with vendors, service providers, maintenance companies, and the landlord, ensuring invoices are processed and paid on time.
• Report office progress and site metrics to senior management, improve procedures, and monitor equipment calibration and preventive maintenance.
• Support customer solutions by processing contract reviews and purchase orders, acknowledging customer orders, and preparing daily backlog reports.

Requirements

• 10+ years of experience in administrative and customer service roles.
• Bachelor’s degree in business administration, communications, or a related field.
• Strong knowledge of ERP systems and Microsoft Office.
• Excellent written and verbal English communication skills.
• Strong organization, multitasking, interpersonal, leadership, and attention-to-detail skills.
• Employment visa sponsorship is unavailable, and individuals on time-limited visa status will not be considered.

Nice to have

• Experience in the medical device industry.
• Hands-on experience with office management, facility operations, and process improvement.

Culture & Benefits

• Work as part of the Laguna Niguel site management team.
• Collaborate with engineers, technicians, operators, HR, senior management, account managers, and external vendors.
• Contribute to the development and manufacture of complex medical devices.
• Support continuous improvement of office operations, systems, and processes.