Administrative Coordinator II - Gastrointestinal Clinic, Stoneham MA

Location: 51 Montvale Avenue, Stoneham, MA 02180, United States; Monday-Friday, 8am-5pm, 40 hours weekly.

Pay range: $24.65-$30.82.

Company

hirify.global operates the hospital and gastrointestinal clinic supported by this role.

What you will do

• Coordinate day-to-day clinic operations, including staffing, scheduling, front desk functions, payroll, budget compliance, and revenue capture.
• Manage clerical administration such as timesheets, supply and check requests, mail, billing, program materials, and patient education packets.
• Develop and review workflows with clinical and administrative staff to improve efficiency and maintain uninterrupted patient care.
• Collect and analyze operational data and use evidence-based statistics to support decisions and quality improvement.
• Facilitate communication among patients, physicians, staff, hospital departments, community services, and off-site programs.
• Support meetings, hiring and orientation, regulatory compliance, and communication of progress to management.

Requirements

• At least two years of administrative experience.
• Computer literacy, including word processing, electronic spreadsheets, and the ability to learn new applications.
• Excellent customer service, interpersonal, telephone, organizational, and administrative skills.
• Ability to prioritize work, adapt assignments, develop recommendations from analysis, and drive decisions.
• Ability to work onsite at the Stoneham, Massachusetts clinic during the stated Monday-Friday schedule.

Nice to have

• High school diploma or equivalent.
• Five years of administrative experience in a healthcare setting.
• Bilingual communication skills.

Culture & Benefits

• Work supports quality healthcare delivery, patient comfort, and continuous service improvement.
• Responsibilities include collaboration across clinical, administrative, and hospital departments.
• hirify.global offers a Total Rewards package supporting health, financial security, and career growth.
• Compensation considers experience, certifications, education, skills, and internal equity.